Supply of ERS Solution

 

                           KARNATAKA STATE COIR DEVELOPMENT CORPORATION LIMITED
                                                             BANGALORE
                                                     TENDER NOTIFICATION

 


No. M(Dev)/TN-4(2)/2008-2009                                                           Date : 27.01.2009


Sealed item wise tenders in the prescribed form in duplicate, Single cover bid system
consisting of Financial Bid for the supply of E.R.P. Solutions as noted below are invited by
the undersigned as per KTPP Rules, 2000 from Reputed Companies for supply, install etc at
Head Office of the KSCDC Ltd. The financial bid to be submitted in a sealed cover
superscribed as “FINANCIAL BID” for the supply E.R.P. Solutions.


a) Last date for receipt of requisition for
    issue of Tender form                               : 02.02.2009
b) Date of issue of Tender Form is                : 03.02.2009 upto 5.00 P.M.
c) Last Date for receipt of Tender                 : 10.02.2009 Upto 3.00 P.M.
d) Opening of Tender                                  : 10.02.2009 at 5.00 P.M.
e) Cost of Tender Document                        : Rs. 500/- (Non refundable) to be drawn in

                                                                 favour of KSCDC Ltd., Bangalore should be

                                                                 enclosed along with a requisition for Tender
                                                                 Document.


Annexure to Tender Notification No. M(Dev)/TN-4(2)/2008-09 Dated : 27.01.2009
01. E.R.P. SOLUTIONS.


Sl.
No.

Items

Particulars

Destination

E.R.P. SOLUTION

Solution incorporating
production procurement,
marketing and accounting.

KSCDC
Bangalore and other places as identified.

E.R.P. SOLUTION

Hardware with all connected
accessories.



GENERAL TERMS AND CONDITIONS


1.       Tender should be sent in sealed cover superscribed as “TENDER FOR THE SUPPLY &
          INSTALL OF E.R.P. SOLUTION” addressed to Managing Director, Karnataka State Coir
          Development Corporation Limited, Bangalore
2.       Technical presentation be prepared and present before the Evaluation Committee.
3.       Delivery period as per mutual agreement.
4.       The supplier should quote the rates exclusive of taxes for F.O.R. Tax /Vat applicable should
          be mentioned separately.
5.       The supplier shall be responsible for the supply, erection, installation and commissioning of
          E.R.P. SOLUTION with trial run to the satisfaction of the Corporation.
6.       Other details if any, may be obtained from the office of the undersigned.

7.       The Managing Director, KSCDC Ltd. reserves the right to accept / reject any or all the
          tenders without assigning any reasons thereon.
8.       The Tenders will be opened on 10.02.2009 at 5.00 P.M. in this office in the presence of such
          tenderers / their authorized representative.
9.       The bids can be submitted through post/courier. This office will not be responsible for
          post/courier delay.


GENERAL INFORMATION FOR THE TENDERERS


1.    THE PROJECT
         The project is being implemented by the Karnataka State Coir Development
        Corporation Ltd., with the financial assistance from the Government of Karnataka, to
        install E R.P. SOLUTION.


2.   WE LOOK FOR
        We look for the companies who have got excellent track record in installation, of
        E.R.P. SOLUTION.


3.  ESTIMATED QUANTITY
        The estimated requirement of E.R.P. SOLUTION is indicated in the Tender Notification
        dated : 27.01.2009.


4. DESTINATION OF SUPPLIES – to H.O.


5. WHOM TO CONTACT
      For any other information please contact The Managing Director, Karnataka State
     Coir Development Corporation Limited, Bangalore.


6. SUBMISSION OF BID
a)   Only bids in the prescribed format annexed with this Tender document will be considered.
b)   The Tender Documents will be issued to all interested bidders on payment of Rs.500/-
      (Rupees five hundred only) in the form of DD (Non refundable) drawn in favour of the
      Karnataka State Coir Development Corporation Ltd., payable at Bangalore on 02.02.2009
      Upto. to 5.00 P.M.
c)   The Demand draft/pay order should be issued by a Nationalised Bank.
d)   The Tenderers will have to submit “Financial Bid” in a sealed cover mentioning the tender
      No. and date should be written in bold letters.
e)   Last date of receiving the Financial Bid in a sealed cover will be upto 3.00 PM on
     10.02.2009 in the office of the Managing Director, Karnataka State Coir Development
      Corporation Ltd., Bangalore.
f)   The bids can be submitted through post/courier or in persons before the scheduled time. This
     office will not be responsible for post/ courier delay. Late submission of tenders will not be
     accepted/rejected by the Competent Authority.


7.  SINGLE BID SYSTEM
     The Single Bid system shall be followed namely “Financial Bid”. The contract will be
     awarded to the successful bidder based on the evaluation criteria.

8. OPENING OF BID
     The Technical Bid will be opened on 10.02.2009 at 4.00 P.M. in the office of the Managing
     Director, Karnataka State Coir Development Corporation Ltd., Bangalore.


9. EVALUATION OF FINANCIAL BID :
      Based on the specification and past performance the bid will be evaluated.. The successful
      tenderer will be notified and then the financial bid of such tenderers will be opened
      immediately.
      The comparison of rates offered shall be on the basis of total rates offered with a duties and
      exclusive of all taxes as applicable.
      KSCDC evaluation of tenders will also take account in addition to the tender prices indicated,
      the following factors :
      1. Inland freight and transit insurance charges.
      2. Delivery schedule offered in the tender.
      3. The performance of the E.R.P. Solutions.
      4. In respect of erection, start of commissioning, the comparison will be on the total
          lump sum price or estimated price based on unit erection rates, if any.


10. NOTIFICATION OF BID EVALUATION, RESULTS OF TENDERERS
         KSCDC WILL EITHER :

         Reject the tender that is substantially non-responsive :
                                                                                      Or
         Reject the tender that has been submitted by a Tenderer not meeting the minimum
         qualification set forth in the Tender Document.


11. AWARD OF CONTRACT :
        Based on the detailed evaluation report prepared and accepted by the Managing Director,
        KSCDC will award contract to the successful tenderers whose tenders are determined to be
        substantially responsive provided further that the tenderer is determined to be qualified to
        perform the contact satisfactorily.


12. NOTIFICATION OF AWARD:
        The KSCDC will notify the successful tenderer in writing by registered letter confirming the
        acceptance of tenderer. The notification of award will constitute the formalizing or
        conclusion of the contract.


13. SIGNING OF CONTRACT:
        Along with the notification of the successful tenderer the KSCDC will send the formal
        contract incorporating all the terms and conditions within two weeks of receipt of formal
        contact, the successful tenderer shall sign the contract with the KSCDC on the stamp paper of
        Rs.100/-. Failure of the successful tenderer to compile with the requirement of this clause shall
        constitute sufficient ground for annulment of award, in which case KSCDC may make award
        to the next rated tenderer or call for new tenderer.

14. SUBMISSION OF BILL AND MODE OF PAYMENT
       As per mutual agreement.

15. SUBLETTING
        Subletting of the work is strictly prohibited. In case of subletting the contract will be
        terminated and the security deposit will be forfeited. Legal proceedings will also be initiated.


16. INSPECTION
a)             The Managing Director, Karnataka State Coir Development Corporation Ltd.,
                Bangalore or authorized officer may inspect the E.R.P. SOLUTION before delivery
                as and when required.
b)             The E.R.P. SOLUTION installed not as per specifications stipulated will result in
                termination of contract. The decision in this regard will be taken by the Managing
               Director, Karnataka State Coir Development Corporation Ltd., Bangalore.


17. DISPUTES
       As far as possible all disputes arising out of the contract will be settled by the mutual
       discussions and the decision taken by the Managing Director, Karnataka State Coir
       Development Corporation Ltd., Bangalore will be final and binding on both the parties. Such
       disputes would be subject to the jurisdictional courts in Bangalore, Karnataka.


GENERAL TERMS AND CONDITIONS OF CONTRACT FOR SUPPLY & INSTALL OF E.R.P. SOFTWARE:
1. Definition of Terms :
         In constructing these General Conditions and the annexed specifications the following words
         shall have the meaning herein assigned to them unless there is anything in the subject or
         context inconsistent with such construction:
A).     The “Purchaser” shall mean the “KARNATAKA STATE COIR DEVELOPMENT
         CORPORATION LTD” and shall include his successors and assigns.
B).     The “Contractor” shall mean the Tenderers whose tender shall be accepted by the Purchaser
         and shall include such Tenderers heirs, legal representatives, successors and assigns for
         supply of plant and machinery/carry out civil works.
C).     The “Sub Contractor” shall mean the person named in the contract for any part of the work or
         any person to whom any part of the Contact has been sublet with the consent in writing of
         Managing Director and the heirs, legal representatives, successors and assigns of such person.
D).    The “Managing Director” shall mean the Managing Director of Karnataka State Coir
         Development Corporation such other officer as may be duly authorized and appointed in
         writing by the Purchaser to act on behalf of the Corporation for the purposes of the Contract
         and in case where no such officer has been so appointed, the Purchaser or his duly authorized
         representative.
E).     The “Contract” shall mean and include the General Conditions specifications, Schedules,
         Form of Tender, Covering letter, Schedule of prices, and the Agreement to be entered into
         under clause 3 of these General Conditions.
F).     The “Specification” shall mean the Specification mentioned in the Tender Document and in
         the Bid Form .
H).    The “Site” shall mean the site of the proposed work as detailed in the tender notification and
        where work is to be executed under the Contract.
I).    “Month” shall mean calendar month.
J).    “Writing” shall include any manuscript, typewritten or Printed statement under or over
        signature or seal, as the case may be.
K).    Words “Contractor” shall include Firms, Companies, Corporation and other bodies whether
         incorporated or not.
                                                                  

                                                                                                             MANAGING DIRECTOR

                     

                                           TENDER NOTIFICATION NO. M(Dev)/TN-4(2)/2008-2009
                                         PROFORMA FOR PAST PERFORMANCES FOR SUPPLY &

                                                    INSTALLATION OF E.R.P. SOLUTION :

 

 

Sl.
No.

Name &
Address of
parties to
whom
the software
are supplied

Name of the
software

No. of
software
installed

Date/Year
of supply

Performance
report from
the user

Address
where
software
can be
inspected

Remarks

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


                                                                                             Signature of the Bidder

    

 

 

                                           FORM OF AGREEMENT


THIS AGREEMENT made on the …th day of …………….., 2009 Between
……………………………………(hereinafter referred to as the Contractor) of the one part
AND the KARNATAKA STATE COIR DEVELOPMENT CORPORATION LIMITED,
BANGALORE (hereinafter called Purchaser) of the other part WHEREAS the purchaser
proposed to install E.R.P. SOLUTION at …………………………. (hereinafter called the
works) and for the purpose requires the E.R.P. SOLUTION mentioned and specified in certain
general conditions, Specifications, Schedules, etc., in the Tender Notification No.
M(Dev)/TN-4(2)/2008-2009, dated : 06.01.09. The schedule of price for the purpose of
identification has been signed by ………………………………………….on behalf of the
Contractor and Sri…………………., Managing Director, Karnataka State Coir Development
Corporation Limited, No. 42, 1st Floor, M.C.& A. House, Miller Road, Bangalore 560 052
(the Managing Director or the Purchaser) on behalf of the Purchaser of which are seemed to
form part of this contract as through separately set out herein and are included in the
expression of contract whenever herein used.
AND WHEREAS the Purchaser has accepted the tender of the Contractor for the
supply and delivery of the E.R.P. SOLUTION for the sum of Rs. ………….. (Rupees
……………………………. Only) upon the terms and subject to the conditions hereinafter
mentioned.
NOW THESE PRESENT WITNESSES and the parties hereto agree and declare as
follows that is to say in consideration of the payment to be made to the Contractor by the
purchaser as thereafter mentioned the Contractor shall and will fully provide the said E.R.P.
SOLUTION for the said works on the terms and conditions mentioned in the said Tender
Notification.
AND in consideration of the due provisions of the said machinery and equipments by
the Contractor and due performance of this part of the contract, the purchaser does hereby for
himself, his successors or assigns will pay to the Contractor the said sum of Rs. ……………..
(Rupees ……………………….. only) or such other sum as may become payable to the
7
Contractor under the provisions of the contract such payments to be made at such time and in
such manner as agreed with mutual consent on …………… is provided by this contract i.e. :
a) 75%- Rs…………….. (Rupees …………………….. only) against supply and
installation of software as per specifications against Bank Guarantee for such
payment.
b) 25%-Rs…………… (Rupees ……………… only) after providing training to the
personnel and satisfactory performance of the software.
c) Defunct in commissioning the project as per tender will attract penal clause i.e.
recovery of advance amount along with prevailing rate of interest.
The schedule time for delivery of E.R.P. SOLUTION to the proposed site is 30 days
from the date entered into the agreement between the parties. Commissioning, Installation
and providing training is as per the conditions stipulated in the tender Notifications from the
date of installation of software at the proposed site.
IN WITNESS WHERE OF the parties here to have signed this Deed hereunder on the
dates respectively mentioned against the signature of each.

 


Signature of the Purchaser                                                         Signature of the Contractor
         (Date)                                                                                              (Date)

 

          KARNATAKA STATE COIR DEVELOPMENT CORPORATION LIMITED
                                            TENDER DOCUMENT

 

 


       TENDER NOTIFICATION No. M(Dev)/TN-4(2)/2008-09, Dated : 27.01.2009
                           

                                   No.42, 1st Floor, MC & A House,
                                  Miller Road, Bangalore – 560 052
                                  Phone No. 22256525 / 22264808

 
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